Cell C Job Vacancy Application Details

Personal Assistant Function

• Compose, prepare and type correspondence, presentations, reports.

• Maintain the Chief Officer’s and Executives diary by scheduling appointments and booking meeting venues.

• Establish appointment priorities and reschedule appointments accordingly.

• Receive and process incoming and outgoing mail.

• Prepare agendas or programs and refreshments for meetings.

• Anticipate and prepare material needed by the Chief Officer and Executives for conferences, correspondences, appointments, meetings etc. and inform him/her of matters to be considered.

• Note commitments made by Chief Officer and Executives during meetings and arrange for implementation / follow up on commitment.

• Take minutes of the meeting and distribute accordingly only in the absence of the company secretary or when required to do so.

• Sort and distribute mail, incoming faxes and information accordingly.

• Make travel and accommodation arrangements for the Chief Officer and Executives/divisions as required.

• Organize business itineraries, conferences and social functions.

• Answer telephones, screen calls, relay messages, and direct visitors.

• Ensure, in the Chief Officer’s and Executives’ absence, that requests or action and information are furnished in a timely manner.

• Assess the urgency and importance of situations and take appropriate action.

• Answer telephones, screen calls, relay messages and direct visitors.

• Assist with staff and visitor queries.

Office Organization

• Ensure an adequate amount of office supplies are kept.

• Operate and maintain office equipment e.g. computer, photo-copier, fax, shredder etc.
• Complete request forms for office supplies and equipment.

DataBase and Documentation Management

• Create and maintain all hard and electronic files.

• Eliminate outdated or unnecessary documents by destroying them or transferring them to inactive storage.

• Track all documentation.

• Raise oracle requisitions.

• Modify and improve filing systems or recommend and implement new filing systems.

• Receive documents for Chief Office’s and Executives signature and ensure they are collected or sent to respective parties.

Internal and External Communication

• Maintain communication between Cell C inter departments, executives, regions and external parties.
• Assist and refer queries.

Health and Safety Compliance

• Confirm and adhere to Safety, Health and Environmental legislative requirements.

• Report any health and safety concerns/incidents in the workplace to the manager/health and safety representative.

Perform any other related duties as requested by Company Secretary

Attend the Safety, Health and Environmental workshops as required by management.

Excel – advanced