Hollard Recruitment Jobs Vacancy Application Details.
The Hollard Recruitment Vacancy application form, requirements, eligibility, available positions, qualifications needed, application guidelines, how to apply, closing date, and other important vacancies link are published here on zabestinfo.com as obtained from the official Jobs Carriers website/portal.
Hollard Recruitment Jobs Vacancy
Job Advert Summary
Hello…an exciting new opportunity has just become available in our HINT area. We are looking to recruit a Personal Assistant. To provide an effective PA function to Management/HINT EXCO, thus ensuring effectiveness and customer satisfaction. Process all administrative tasks assigned, within the set standards required by HINT thus contributing to the productivity of the division. Enhance the image of HINT through the continuous delivery of efficient and effective customer service. Communicate effectively with external and internal stakeholders. Deal effectively with telephone calls – screening calls and responding where appropriate. Queries, requests and complaints are screened and responded to or timeously referred to relevant executive or manager where appropriate. Ensure necessary stationery requirements of executive/manager(s) are met. Devise and maintain office filing systems to deal efficiently with the paper flow. Organize and store paperwork and electronic documents appropriately. Attend to general office administration and secretarial duties e.g. typing, filing, taking minutes and general administrative responsibilities. Manage management diaries and ensure that appointments are communicated and confirmed with relevant parties. Arrange travel and accommodation efficiently for all the managers. Process travel and expenses claims on the Fraxion system & payment requisitions if applicable. Ensure that required documents, briefing papers, reports and presentations are timeously prepared or available for the executive in preparation for meetings. Prepare and distribute all documentation according to HINT’s standards e.g. reports, packs, agendas, minutes and lists. Ensure all confidential documents, reports and information is handled appropriately. Organize internal and external meetings, team building, breakfasts and lunches – arrange venues and catering. Attend to meetings and functions administrative requirements, such as venues, refreshments, access authorizations, agendas, minute taking and equipment requirements. Provide general assistance during presentations, workshops and meetings. Assist in fielding, monitor and report on complaints to ensure customer satisfaction. TCF: Ensure customers are treated fairly. Employee Growth: Take responsibility for your own career growth and have regular discussions with the relevant role players.
Required Knowledge and Experience
5 years’ executive secretarial experience. Organization skills: Well-organized, able to handle a number of different tasks simultaneously. Decision-making: Analytically evaluating information in a systematic manner to solve problems and make effective decisions. Teamwork: Co-operates and works well with others in the pursuit of team goals; shares information; supports others. Client orientation: Identifies and addresses the needs of internal and/or external clients appropriately and speedily. Interpersonal impact: Builds trusting relationships between individuals and teams through open and honest communication. Work & self-management: Displays energy, drive and initiative to achieve personal and/or team objectives. Manages & completes agreed tasks, on time, to the required standard and overcoming obstacles. Communication skills: Ability to communicate effectively in verbal and written forms. Excellent knowledge of MS Office -including Word, Excel, Outlook Diary management & PowerPoint. Superb accuracy in the capturing of data. Excellent typing skills. Detail orientated. Strong ability to prioritize. Self-management skills (can organize work, space, time). Demonstrate common sense, self-motivation and discipline. Visibly demonstrate the Hollard Way. Visibly assisting Hollard being the best business insurer.
Educational Requirements
Matric & relevant Certificate or Diploma in the secretarial field. Proficient in MS Office and relevant software programs.
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