The Independent Institute of Education Jobs Vacancy Application Details

The Independent Institute of Education Jobs Vacancy Application Details.

The Independent Institute of Education Vacancy application form, requirements, eligibility, available positions, qualifications needed, application guidelines, how to apply, closing date, and other important vacancies link are published here on zabestinfo.com as obtained from the official Jobs Carriers website/portal.

The Independent Institute of Education Jobs Vacancy

The IIE (Pty) Ltd is the registered provider of higher education which is offered through the following educational brands: Varsity College, Vega, Rosebank College and IIE MSA. The Central Academic Team (CAT) of The Independent Institute of Education is responsible for the academic leadership and governance of the work done at the brands while each brand is managed as a business entity by its own divisional management team. The CAT also supports the non-HE brands of The IIE (Pty) Ltd.

The Office of the Registrar/ Registrar’s Division is responsible for all regulatory and compliance matters for The Independent Institute of Education.

As such the team is responsible for ensuring internal and external legislative, regulatory and policy compliance and this includes the development and oversight of policy as well as direct responsibility for admissions, graduation, assessment appeals, marketing material and student service desks.

The IIE (Pty) Ltd is a wholly-owned subsidiary of AdvTech Limited which is listed on the JSE. Staff members of CAT are located at Advtech House, Inanda Greens, Sandton.

The successful candidate will be primarily responsible for the registry function and office support within the Office of the Registrar.

Key areas of responsibility include:

Recordkeeping/registry

• Responsible for the roll out and maintenance of the Record Management System of the Office of the Registrar; ensuring that all hard and electronic records are saved and up to date and filed according to the Filing Naming Convention How to Guide and Filing Procedure and working under the direction of the Senior Assistant Registrar
• Tracking materials removed from files and ensuring that these are returned
• Archiving records to the vault as instructed by the Senior Assistant Registrar
• Keeping an up-to-date spreadsheet of records disposed
• Finding and retrieving information from files in response to requests from authorized users
• Maintaining the designated filing cabinets
• Administration and record-keeping of uncollected certificates, ensuring that the relevant certificate database is kept up to date of receipt and issuing of such certificates
• Maintaining a secure database of external stakeholders interacting with the Office of the Registrar
• Assisting in ongoing training of authorized file users
• Training of appropriate people in the naming conventions to be used for records.

Verification of student records:

• Attending to verification of qualification/program requests from external agencies and ensuring that relevant queries are attended to timeously and accurately
• Assist with checking of graduation programs, certificates, and other documentation as required

Office Support:

• Performing other administrative tasks in support of the Registrar’s team e.g., copying, faxing, binding of documents, screening and directing of incoming calls, etc

Customer Service:

• Attending to queries from clients, staff and the public as it relates to requests for access to information

Qualification:

A National Senior Certificate or equivalent with administration/registry/clerical experience is required. A post-school qualification is preferred.

Experience:

A minimum of two years experience in an administrative role with some registry experience. Experience in the higher education or governance sector (corporate, education or legal) would be a distinct advantage.

Competencies:

• Excellent communication skills particularly in English, both verbal and written, including the ability to communicate to a range of audiences in a way that is clear, concise, specific and accurate and accessible to the target audience.
• Interpersonal skills, characterized by tact and diplomacy and an ongoing ability to participate effectively in a team that is spread across the country.
• High delivery ability demonstrated capacity to organize own work and work against tight deadlines.
• Attention to detail.
• Ability to work constructively as part of a team, display initiative and work strategically and independently with limited supervision.
• Proven record of managing projects to a successful conclusion.
• Able to acquire new skills to keep up with new technologies and or new knowledge areas within relevant disciplines.

• Ability to multi-task.

• Computer skills – high level of MS Word, Excel and working with institutional systems.

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